Effective Date: 09.04.2025
Welcome to OpenRecruit.net! This Privacy Policy explains how OpenRecruit ("we," "us," or "our") uses cookies and similar technologies on our website and platform (collectively, the "Services"). By using our services, you consent to the practices described in this policy.
1. Scope of this policy
This Privacy Policy applies to:
- Visitors to our public website (e.g., browsing, submitting a contact form, signing up for updates or demo)
- Users of our SaaS platform (e.g., registered users, visitors on career pages created by our platform)
2. What data we collect
a) Data collected on our public website
We may collect the following information:
- Contact form data: Your name, email address, and any message you send when contacting us via forms.
- Newsletter/marketing signup data: If you opt in, your email address and preferences.
- Analytics data: Through tools like Google Analytics or similar, we collect anonymized data such as IP address, browser type, referring URLs, and time spent on pages.
- Cookies: We use cookies to improve website functionality and analyse traffic. You can control cookie preferences through your browser.
b) Data collected in our SaaS platform
When you register and use our platform, we collect the data necessary to facilitate the recruitment process. This includes, but is not limited to:
- Contact Information: Name, email address, phone number, and mailing address.
- Professional Information: Resume details, employment history, education background, certifications, and skills.
- Application-Specific Information: Responses to application questions, cover letters, and references.
- Optional Information: Voluntary demographic data or other details provided by the candidate.
3. How we use your data
We use the data we collect to:
For website visitors:
- Respond to inquiries submitted through our contact form or book a demo form.
- Send you updates or marketing materials if you've opted in.
- Improve our website performance and understand usage patterns.
For SaaS platform users:
- Facilitating the recruitment process by matching candidates to job opportunities.
- Allowing employers to assess candidates' qualifications for specific roles.
- Communicating with candidates regarding their application status or future opportunities.
- Generating analytics to improve our recruitment services (data is anonymized for this purpose)
- Provide our customers with support and technical assistance.
We do not use your SaaS platform data for advertising or marketing purposes.
4. Data storage and retention
For website visitors:
- Contact form data and website visitor data are stored by our cloud service provider, Hubspot, and the data is stored in the European Union.
- Contact form and website visitor data is retained as long as necessary for communication purposes or as legally required.
For SaaS platform users:
- All data is stored using our cloud service provider, Microsoft, and the data is stored in the European Union.
- We retain user data while your account is active and for 30 days after a deletion request.
5. Data sharing and third-party access
- We do not sell, rent, or share your personal data with third parties.
- Your data is stored on servers operated by our hosting provider, but they do not access or use the data for any purpose beyond storage.
6. International data transfers
As our cloud storage providers are storing all data within the European Union, your data is not transferred out of the EU Data Protection Zone.
7. Your rights and choices
You have the right to:
- Access the personal data we hold about you
- Correct inaccurate or incomplete data
- Request deletion of your data
To exercise your rights, please contact us as indicated in section 11. We may need to verify your identity before completing your request.
8. Cookies and tracking technologies
Refer to our cookie policy
9. Data security
We and our cloud hosting providers take appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, or destruction.
10. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in technology, legal requirements, or our business practices. The latest version will always be available on our website. If significant changes are made, we will notify users through appropriate channels.
11. Contact us
If you have any questions about this Privacy Policy, please contact us at: support@openrecruit.net.
